CAIPS-FOSS-GCMS and Other Immigration Files

FOSS / GCMS files

If your case is being dealt with inside Canada, your file is likely to be held in either the 'FOSS' computer system (or the more recent GCMS computer) rather than in CAIPS. The procedure for requesting a FOSS file is identical to requesting a CAIPS file (including our fees) in every way apart from the fact that we need a different type of IMM5475 'Consent to Disclosure' Form - please download the different form from here: FOSS Consent Form and substitute it for the one in our standard CAIPS FileCheck Application Kit.

Spousal Visa Files

If you have applied for your spouse to receive a permanent resident visa, you can use our services to request your spouse's immigration records using our CAIPS FileCheck service - the procedure is exactly the same as for a standard CAIPS request, just download and use our standard CAIPS FileCheck Application Kit.

CIC consider the immigration file to be your spouse's (he/she is the 'principal applicant, and you are the 'sponsor') so it is crucial that you provide a consent form completed and signed by your spouse. We also recommend that you provide a consent form for yourself as your spouse's file is likely to refer to you - use your own name and date of birth but your spouse's file number and visa office.

If you have any questions about your spouse's CAIPS / GCMS file, please contact us at help@caips.com and we will do our utmost to assist you.

Study Permit Files

If you have applied for a study permit, you can apply for your CAIPS files using our CAIPS FileCheck service- the procedure is exactly the same as for a standard CAIPS request, just download and use our standard CAIPS FileCheck Application Kit and make sure that your file number is in the format S 123 456 789.

If you have any questions about your study permit CIC file, please contact us at help@caips.com and we will do our utmost to assist you.

Temporary Work Permit Files

If you have applied for a temporary work permit to come and work in Canada, you can apply for your CAIPS notes through CAIPS FileCheck - the procedure is exactly the same as for a standard CAIPS request, just download and use our standard CAIPS FileCheck Application Kit and make sure that your file number is in the format W 123 456 789.

If you have any questions about your work permit CAIPS/GCMS file, please contact us at help@caips.com and we will do our utmost to assist you.

Medical Records

If you have applied for immigration and an issue has arisen with your medicals, you can obtain a copy of your medical records through CAIPS FileCheck. The procedure for requesting your Medical file is identical to requesting CAIPSnotes (including our fees) in every way apart from the fact that we need a different type of IMM5475 'Consent to Disclosure' Form - please download the different form from here: Medical File Consent Form and substitute it for the one in our standard CAIPS FileCheck Application Kit. It can take 8-10 weeks for CIC to send requested medical files to us.

If you have any questions about requesting your medical records from CIC, please contact us at help@caips.com and we will do our utmost to assist you.

Entire Immigration File

We can also assist you in obtaining a copy of your entire (hard copy) immigration file - this will include any CAIPS / FOSS / GCMS file related to your case as well as a complete copy of your hard copy immigration file held by the CIC office dealing with your case. As your file has to be physically photocopied by someone in the local office and then the copies sent to CIC in Ottawa to send on to us, this procedure usually takes 8-10 weeks in total.

The procedure for requesting your entire immigration file is identical to requesting a standard (CAIPS) file and our fees are the same, although on occasion CIC does levy an additional fee for photocopying particularly large files which we may have to pass on to you. If you would like to request your entire (hard copy) immigration file, please download the special IMM5475 'Consent to Disclosure' form that we need from here: Entire Immigration File Consent Form and substitute it for the one in our standard CAIPS FileCheck Application Kit.

If you have any questions about how to apply for your entire immigration file from CIC using our CAIPS FileCheck services, please contact us at help@caips.com and we will do our utmost to assist you.